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IACP News

Annual IACP Conference Rotation Plan



he annual IACP conference is a working conference, initiated in 1893, and today it is the world’s largest meeting of law enforcement executives in the world. Each year, thousands of law enforcement professionals meet to review trends and solutions in policing worldwide.

During the conference, delegates share their lessons learned with their peers. They participate in carefully selected educational seminars and assemblies concerning a wide variety of key law enforcement issues. These educational opportunities—meetings, general sessions, discussion groups, and workshops—offer the delegates valuable learning and networking opportunities with both their national and international colleagues.

A significant element of the conference is the law enforcement exhibition, which is host to cutting-edge technology, equipment, and services, as well as policing essentials for agencies of all sizes and jurisdictions. The world’s leading manufacturers fill the exhibit hall to produce the largest display of law enforcement equipment and services in the world.

In addition to education, information, and networking opportunities, the conference features a hospitable atmosphere for delegates, spouses, and guests. They can take advantage of area tours and hospitality rooms with amenities and entertainment. Spouses are encouraged to participate in all conference activities.

Through a concentrated effort, over time, the association has been able to assume full responsibility for financing the conference, thereby relieving host police departments of a significant financial challenge. Today the association finances all of the major expenses including Host Chief’s Night, bus transportation, and entertainment. This enables the host police departments to focus on security; opening ceremony; showcasing the community; and special events such as the 5K run/walk, golf, worship services, and hospitality.


Exhibitors Subcommittee Promote Concept

The subject of a rotation schedule of cities emerged as a formal discussion topic during the 2003 annual meeting of the IACP conference committee in Philadelphia, Pennsylvania. The exhibitors subcommittee promoted the rotation concept.

Given the knowledge that only 10 to 14 cities can meet IACP’s requirements for exhibit space and the positive feedback received from other associations who use the cities rotation schedule approach, including the fire chiefs associations, staff set about researching and developing a similar concept for presentation to IACP’s governing body for consideration.

The concept was briefed initially to the governing body in August 2006 at their meeting in Colorado Springs, Colorado. Following the briefing, a decision was made to place the concept on the agenda for the governing body’s October 2006 meeting during the Boston, Massachusetts, conference. The concept was discussed and approved by the IACP governing body at that meeting.


Concept Development

Early in 2006, IACP staff, using information about convention centers, developed a grid of the convention centers with significant square footage to accommodate the IACP exposition and meeting space requirements.

The following guidelines were then developed and used for selecting the cities for consideration:

  • First-tier cities in population centers

  • A balance of cities around the country

  • Environmental considerations impacting the conference’s cyclical time scheduling

  • Ability for future growth of conference in terms of exhibit space and hotel rooms

  • Previous IACP conference experience, with positive results

  • Hotel availability and packages near the convention center, factoring in the attrition requirements

Once this was accomplished, a meeting specification document was developed and sent to cities in compliance with the identified criterion. Information provided by the cities was made into a comparison chart. Meeting the established criterion were the cities of Philadelphia, Pennsylvania; Orlando, Florida; Chicago, Illinois; and San Diego, California. These cities became the choices for future conference sites. From each city, the chief of police, city manager or mayor, and the convention and visitors bureau endorsed the conference.


Benefits to IACP

Rotation between four cities benefits the association by enabling the following:

  • Establish long-term contracts for services and venues

  • Facilitate planning and marketing the conference

  • Maintain working relationships with the city and police department

  • Provide for regional planning by police organizations to participate in the conference (enhancing the conference-within-a-conference concept)

  • Enhance the association financially by these factors:

    • Hotel clusters save on shuttle bus costs.
    • Locations, environmentally, are not recurring targets for severe weather situations.

    • Approach facilitates savings on conference center rental costs and hotel fees.

    • Rotation cities save staff travel costs, time, and preparation activities attendant to the bidding process.


Benefits to the Host Cities

The rotation also benefits the host cities by these factors:

  • Repeat revenue source for the city

  • Able to build on lessons learned for accommodating IACP needs

  • Labor, contractors, and caterers become aware of IACP needs and better able to accommodate them


Future Conference Sites

The rotation schedule is between the cities approved by the IACP governing body in 2006 and the future conferences are scheduled to be held in the following locations and on the following dates:

117th Orlando, Florida October 23 – 27, 2010
118th Chicago, Illinois October 22 – 26, 2011
119thSan Diego, California September 29 – October 3, 2012
120th Philadelphia, Pennsylvania October 19 – 23, 2013
121st Orlando, Florida October 11 – 15, 2014
122nd Chicago, Illinois October 24 – 28, 2015
123rd San Diego, California October 15 – 19, 2016
124th Philadelphia, Pennsylvania October 21 – 25, 2017
125th Orlando, Florida October 13 – 17, 2018
126th Chicago, Illinois October 26 – 30, 2019


Conference within a Conference

Within the IACP structure, several divisions such as the Division of State Associations of Chiefs of Police and the State and Provincial Police hold their annual conferences during the annual IACP conference. In addition, several other organizations hold major meetings and activities within the concept of a conference within a conference. Among the conference-within-a-conference groups are the Major Cities Chiefs Association, High Intensity Drug Trafficking Areas, the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), and the Drug Enforcement Administration (DEA). The four-city rotation plan enables the IACP to better serve the concept of conferences within a conference.

Of major concern is the attrition clause in hotel contracts. Attrition is a contract issue where IACP asks the hotel to take sleeping and meeting rooms out of their inventory and hold these rooms for IACP attendees. The rooms are then not available for sale to others. The hotel expects conference attendees to book the rooms reserved under IACP’s name. If IACP does not meet the agreed upon pickup number, there is financial liability to the association. By maintaining an ongoing relationship and demonstrating the actual room pickup over time, the IACP and the hotels are able to make realistic predictions for fulfilling needs and mitigate liability under attrition. These long-term relationships with the hotel industry in the selected cities ensure the needs of all attendees are better served.


Mark Your Calendar Now

Members are encouraged to mark their calendars and start planning to attend the future conferences. Look ahead and use the annual IACP conference and these locations to hold meetings and events that benefit your organization. IACP has reserved meeting space and sleeping rooms at key properties in these cities to benefit the members and their organizations. Staff can assist anyone in making all the necessary arrangements.


Internet Crime Report Released

Report Released The Internet Crime Complaint Center (IC3), a partnership between the FBI and the National White Collar Crime Center (NW3C), released the 2009 annual report about fraudulent activity on the Internet, which can be accessed at http://www.ic3.gov/media/annualreport/2009_IC3Report.pdf.

In 2009, online crime complaints totaled 336,655, a 22.3 percent increase from 2008. The total loss linked to online fraud was $559.7 million; this is up from 275,284 complaints with $265 million lost in 2008. In 2007, there were 206,884 complaints amounting to $239.09 million lost; in 2006, there were 207,492 complaints amounting to $198.44 million lost; and, in 2005, there were 231,493 complaints resulting in $183.12 million lost.

Although the complaints consisted of a variety of fraud types, advanced fee scams that fraudulently used the FBI’s name ranked number one (16.6 percent). Nondelivery of merchandise and/or payment was the second most reported offense (11.9 percent).

The 2009 Annual Report details information related to the volume and scope of complaints, complainant and perpetrator characteristics, geographical data, most frequently reported scams, and results of IC3 referrals.

“Law enforcement relies on the corporate sector and citizens to report when they encounter online suspicious activity so these schemes can be investigated and criminals can be arrested,” said Peter Trahon, Section Chief of the FBI’s Cyber Division. When local police executives speak to community groups, they should encourage computer users to maintain up-to-date security protection on their devices and evaluate e-mail solicitations they receive with a healthy skepticism—if something seems too good to be true, it likely is.

The IC3 is a joint operation between the FBI and the NW3C. IC3 receives, develops, and refers criminal complaints regarding cybercrime. The IC3 gives the victims of cybercrime a convenient and easy-to-use reporting mechanism utilized to alert authorities of suspected criminal or civil violations. For law enforcement and regulatory agencies at the federal, state, local, and international levels, the IC3 provides a central referral mechanism for complaints involving Internet-related crimes. ?


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From The Police Chief, vol. LXXVII, no. 4, April 2010. Copyright held by the International Association of Chiefs of Police, 515 North Washington Street, Alexandria, VA 22314 USA.








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